Forte Care Privacy Notice 

 

The categories of information that we process

These include:

• personal information (such as name, employee or any professional registration details, national insurance number)

• characteristics information (such as gender, age, ethnic group)

• contract information (such as start date, hours worked, post, roles and salary information)

• work absence information (such as number of absences and reasons)

• qualifications (and, where relevant, subjects taught)

Why we collect and use workforce information

We use workforce data to:

1. enable the development of a comprehensive picture of the workforce and how it is deployed

2. inform the development of recruitment and retention policies

3. enable individuals to be paid

 

Under the UK General Data Protection Regulation (UK GDPR), the legal basis / bases we rely on for processing personal information for general purposes are:

(a) Consent: the individual has given clear consent for you to process their personal data for a specific purpose.

(b) Contract: the processing is necessary for a contract you have with the individual, or because they have asked you to take specific steps before entering into a contract.

(c) Legal obligation: the processing is necessary for you to comply with the law (not including contractual obligations).

(d) Vital interests: the processing is necessary to protect someone’s life.

(e) Public task: the processing is necessary for you to perform a task in the public interest or for your official functions, and the task or function has a clear basis in law.

(f) Legitimate interests: the processing is necessary for your legitimate interests or the legitimate interests of a third party, unless there is a good reason to protect the individual’s personal data which overrides those legitimate interests. (This cannot apply if you are a public authority processing data to perform your official tasks.)

 

In addition, concerning any special category data:

• conditions of UK GDPR - Article 9 and Criminal Offence Data

• We have checked that the processing of the criminal offence data is necessary for the purpose we have identified and are satisfied there is no other reasonable and less intrusive way to achieve this purpose.

• We have identified an Article 6 lawful basis for processing the criminal offence data.

• Where applicable, we have identified in law our official authority to process the criminal offence data.

• Where we do not have official authority to process criminal offence data, we have identified an appropriate DPA 2018 Schedule 1 condition.

• Where required, we have an appropriate policy document.

• We have considered whether we need to do a DPIA.

• We include specific information about our processing of criminal offence data in our privacy information for individuals.

• We have considered whether the risks associated with our use of criminal offence data affect our other obligations around data minimisation, security, and appointing Data Protection Officers (DPOs) and representatives.

Collecting workforce information

We collect personal information via application forms, personal information sheets, employment contracts.

Workforce data is essential for the company’s operational use. Whilst the majority of personal information you provide to us is mandatory, some of it is requested on a voluntary basis. In order to comply with UK GDPR, we will inform you at the point of collection, whether you are required to provide certain information to us or if you have a choice in this.

Storing workforce information

We hold data securely for the set amount of time shown in our data retention schedule. For more information on our data retention schedule and how we keep your data safe, please visit www.fortecare.co.uk

Who we share workforce information with

We routinely share this information with:

• our local authority (where applicable)

• referring/placing authorities

• the Department for Education (DfE)/Ofsted

Why we share workforce information

We do not share information about our workforce members with anyone without consent unless the law and our policies allow us to do so.

Requesting access to your personal data

Under data protection legislation, you have the right to request access to information about you that we hold. To make a request for your personal information, contact Ian Scott-Tucker ian.scott-tucker@fortecare.co.uk  

You also have the right to:

• to ask us for access to information about you that we hold

• to have your personal data rectified, if it is inaccurate or incomplete

• to request the deletion or removal of personal data where there is no compelling reason for its continued processing

• to restrict our processing of your personal data (i.e. permitting its storage but no further processing)

• to object to direct marketing (including profiling) and processing for the purposes of scientific/historical research and statistics

• not to be subject to decisions based purely on automated processing where it produces a legal or similarly significant effect on you

If you have a concern about the way we are collecting or using your personal data, we ask that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/

For further information on how to request access to personal information held centrally by the Department for Education (DfE), please see the ‘How Government uses your data’ section of this notice.

Withdrawal of consent and the right to lodge a complaint

Where we are processing your personal data with your consent, you have the right to withdraw that consent. If you change your mind, or you are unhappy with our use of your personal data, please let us know by contacting Ian Scott-Tucker  

Last updated

We may need to update this privacy notice periodically so we recommend that you revisit this information from time to time. This version was last updated on 27th July 2023.

Contact

If you would like to discuss anything in this privacy notice, please contact: Ian Scott-Tucker ian.scott-tucker@fortecare.co.uk